Privacy Policy

Last Updated On 09-Feb-2026

This Privacy Policy describes the policies of Systems Secure Limited, 6 The Meadow, West Sussex RH103RG, United Kingdom of Great Britain and Northern Ireland (the), email: [email protected], phone: 07588 455611 on the collection, use and disclosure of your information that we collect when you use our website ( https://www.systemssecure.uk ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

Information We Collect

We may collect and process the following personal data:

- Name, email address, telephone number, work address and other contact details you provide

- Information submitted via contact forms, consultation requests, or other enquiries

- Communications you send to us

- Technical information such as IP address, browser type, device information, and usage data

- Information collected through cookies and similar technologies

How We Collect Information

Personal data may be collected when you:

- Contact us via the website

- Submit a form or request information

- Interact with our content

- Visit and browse our website (via cookies and analytics tools)

- From public sources

How We Use Your Information

We use personal data to:

- Respond to enquiries and requests

- Provide information about our services

- Operate, maintain, and improve our website

- Monitor and analyse website usage

- Maintain website security

- Comply with legal and regulatory obligations

In addition, personal data may be used to create and manage user accounts, process payments and orders, provide customer support, collect feedback and testimonials, enforce our terms and conditions, resolve disputes, administer business operations, protect the website and users, enable user-generated content where applicable, and deliver marketing or promotional communications (including targeted advertising where consent is provided).

We do not sell personal data to third parties.

If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.

Legal Basis for Processing

Under UK GDPR, we process personal data on the following lawful bases:

Consent - where you have given clear permission (e.g. submitting a form, accepting cookies)

Legitimate interests – to operate, secure, and improve our website and services

Contractual necessity – where processing is required to respond to or fulfil a requested service

Legal obligation – where required to comply with applicable laws

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to ensure proper functionality, analyse usage, and support third-party integrations.

Cookies used may include:

Strictly necessary cookies – required for the website to function correctly

Analytics cookies – used to understand how visitors interact with the site

Affiliate tracking cookies – used to attribute referrals to third-party partners

Non-essential cookies are set only where consent is provided, in accordance with UK law.
Where required by law, consent for non-essential cookies (including analytics and affiliate tracking cookies) is obtained through our cookie consent banner. Users can choose to accept or reject non-essential cookies before they are set and may update their preferences at any time via the banner or browser settings.

To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

Affiliate Links and Third-Party Tracking

Some pages on this website include affiliate links. When you click these links, third-party providers (such as Amazon) may use cookies or similar technologies to track referrals.

Disclosure: As an Amazon Associate, we earn from qualifying purchases.

Affiliate tracking does not increase the price you pay.

Third Party Links & Use Of Your Information:

Our Service may contain links to third-party websites that are not operated by us. This Privacy Policy does not cover the privacy practices of those external sites, except where expressly stated (such as affiliate tracking described above). We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services. We encourage users to review the privacy policy of every site they visit.

Sharing of Information

We do not share personal information with third parties except where necessary to operate our services, comply with legal obligations, or as otherwise described in this Privacy Policy.

We may share personal information with the following categories of third parties, where necessary:

- Analytics and performance tools

- Affiliate and referral platforms

- Website hosting and infrastructure providers

- Form processing, CRM, and customer communication tools

- Email and marketing service providers

- IT, security, and support service providers

Such sharing is carried out on the basis of consent (where required), legitimate interests, contractual necessity, or legal obligation, depending on the context.

We require third parties to process personal information only for the purposes for which it is shared and to implement appropriate safeguards, including limiting retention to what is necessary to fulfil those purposes.

We may also disclose personal information where required to do so by law or where disclosure is necessary to:
(1) comply with a legal obligation, regulation, court order, or other legal process;
(2) enforce our agreements, including this Privacy Policy; or
(3) respond to claims that use of the Service violates third-party rights.

If the Service or our company is merged with or acquired by another organisation, personal information may be transferred as part of that transaction, subject to applicable data protection laws.

International Data Transfers

Some third-party service providers we use may process or store personal data outside the United Kingdom or European Economic Area. Where this occurs, we ensure appropriate safeguards are in place, such as the use of standard contractual clauses or equivalent legal mechanisms, in accordance with UK data protection law.

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, as outlined in this Privacy Policy.

Where user accounts exist, personal data is generally retained for a period of 90 days to 2 years following account termination or last interaction, depending on the nature of the data, the purpose for which it was collected, and applicable legal or operational requirements.

In certain circumstances, we may retain personal information for longer periods where required for record-keeping, reporting, compliance with legal obligations, enforcement of legal rights, dispute resolution, or fraud prevention.

Anonymous and aggregated information that does not identify individuals (either directly or indirectly) may be retained indefinitely.

Your Rights

Under UK data protection law, you have the following rights in relation to your personal data:

- The right to access the personal data we hold about you

- The right to request correction of inaccurate or incomplete data

- The right to request deletion of your personal data

- The right to restrict or object to the processing of your data

- The right to request a copy of your personal data in a portable format

- The right to withdraw consent at any time, where processing is based on consent

- The right to lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at [email protected]. We will respond to requests in accordance with applicable law.

You may opt out of direct marketing communications or any profiling carried out for marketing purposes at any time by contacting us using the details above.

Please note that where personal data is required to provide certain services, withdrawing consent or objecting to processing may limit our ability to deliver those services.

Security

The security of your personal information is important to us. We implement reasonable technical and organisational measures designed to protect personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.

However, no method of transmission over the internet or electronic storage is completely secure. While we take appropriate steps to safeguard personal information, we cannot guarantee absolute security.

Data Protection Contact

If you have any questions, concerns, or complaints regarding the processing of your personal information, you may contact us at:

Systems Secure Limited
Email: [email protected]

We will review and respond to all enquiries in accordance with applicable data protection laws.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the updated date shown above.